Beginning/Ending Meetings & Local Screen Sharing

Starting a New Meeting

1. If the touchscreen (control panel) is off, tap to turn it back on.
2. Turn on the TV(s).
3. Press the “New Meeting” button on the control panel.
4. Search for people to add to the meeting, tap “Invite”, and then “Start Meeting”

 

Beginning a Scheduled Meeting

1. If the touchscreen (control panel) in the middle of the table is off, tap to turn it back on.
2. Turn on the TV(s) at the front of the room.
3. Find the meeting on the left side of the control panel and click the “Join” button.
   1. If there is no “Join” button, the meeting was not created as a Teams meeting and/or the room was not added as an attendee, and cannot be joined via a call.

 

Sharing Your Screen Locally

1. If the touchscreen (control panel) in the middle of the table is off, tap to turn it back on.
2. Turn on the TV(s).
3. If using a Yealink system, plug in the Yealink USB share device (sitting in the cup on the podium).  Follow on screen instructions to launch the Yealink share program.

 

4. Otherwise, plug your computer into the USB-C / HDMI cord coming out of the control panel. 
5. On the control panel, tap the “Present” button.

 

Ending a Meeting

1. Click the red phone icon on the bottom-left of the control panel.
2. If leaving the room, turn off the TV.

 

Meeting Controls

Audio/Video

• Microphone
  • To mute the room’s microphone, press the microphone icon on the bottom of the control panel.
    • If the room has wireless microphones, you may also press the mic button on a microphone to mute. Note that this is separate from the control panel and may be muted independently.
• Camera
  • If you wish to turn off the room camera, you may do so by pressing the camera icon at the bottom of the control panel.
• Speaker
  • To adjust the volume of the speaker, use the plus and minus icons on the bottom-right of the control panel.
• Screen Layout
  • To adjust the layout of the front screen if content is being shared, press the layout icon to the left of the volume controls, and select the desired layout.

Participants

• Adding Participants
  • To add a participant to an ongoing meeting, tap the purple “Add Participants” button on the right side of the control panel.
  • Type the name or number of anyone you’d like to invite, tap on their name, and then press “Invite”.
• Participant Controls
  • If there is more than one other participant, tap on a participant’s name, and a menu will appear allowing you to mute them, pin their video, or use other options.

 

 

Adding an Existing Meeting to a Room

1. When Joining a Meeting
   1. When you first join a meeting is the easiest time to add a room. When you click the “Join” button on your laptop, the screen that gives you options for joining the meeting will show up.
   2. Select the “Room Audio” option on the right side of the dialog box.
   3. Select which room you’d like to join with, then click “Join Now” in the bottom-right corner.
2. When Already in a Meeting
   1. If you walk into a room already in a meeting, there is no seamless way to do it, but it is possible.
   2. To begin, mute your computer’s speakers and microphone.
   3. Click the participants button in Teams on your laptop and invite the room as a new participant.
   4. On the room control panel, tap “Join Now” to join the meeting.
3. Leaving a Room but Continuing the Meeting
   • If you joined the meeting through your laptop:
     1. Tap the red End Call button on the room control panel, then unmute the 0microphone and speakers on your laptop.
   • If you joined the meeting via the room hardware and not your laptop:
     1. Mute the microphone and speaker via the room control panel.
     2. On the control panel, tap the purple “Add Participants” button on the right side of the control panel.
     3. Invite yourself, then join the meeting on your laptop.
     4. Leave the meeting on the room control panel.